CONSTITUTION

 

    1. Registered as Society:
      DAV Shimla, Alumni Association (hereinafter referred to as the Association) is an independent society of alumni of DAV School,Lakkar Bazar, Shimla – 171001 (hereinafter referred to as Institute). This is registered on Dec 22, 2014, vide certificate No. 17/2014 under the Himachal Pradesh Societies Registration act 2006 (No 25) 

 

  1. Office:
    The Association shall maintain its registered office at the DAV School, Lakkar Bazar, Shimla at the premises allocated by the management/ Principal and timings recommended by the management / Principal (for the premises allocated by the Institute) and function from this office and other offices, as may be decided by the Executive Committee of Association.

The correspondence address shall be 48/1, The Mall, Shimla - 171001 

  1. Mission:
    The Mission of the Association shall be:
  1. To provide a vibrant forum that promotes interaction and networking among alumni of the Institute;
  2. To help alumni achieve their professional and societal goals;
  3. To help alumni in their hour of need;
  4. To facilitate the association of alumni with their Alma Mater;
  5. To contribute to the Institute’s vision of being recognized among the world’s leading institutions in academics and outreach;
  6. To function on charitable basis, and to run the Association on ‘no profit no loss’ basis;
  7. To promote best practices in different areas for the benefit of the society, especially weaker sections;
  8. To create awareness about the Institute and its alumni in the public; and
  9. To assist deserving students from the sections of the society financially and otherwise.
  10. To enroll and register maximum ex-students.
  11. To function as a non-political entity.

 

  1. Patron:
    The Principal of the DAV School, Lakkar Bazar, Shimla shall be the ex officio Patron of the Association. 
  1. Membership:
    The Association shall have the following categories of members:
  1. Registered Member: An alumnus/alumna who has registered itself.
  2. Honorary Member - Ex Teachers and other individuals who can promote the cause of the Association can be considered for Honorary membership at the discretion of Executive Committee.
  1. General Body:
    The Registered Members shall comprise the General Body of the Association. 
  1. Power of General Body:
    The General Body shall be the supreme body of the Association in taking decision on any matter relating to the Association and on all matters brought before them by the Executive Committee of association or by any member of the Association. The General Body shall function in accordance with By-Laws of the Association. 
  1. Executive Committee:
    The Association shall function through its Executive Committee (hereafter referred to as the Committee) which shall comprise of the following office bearers and executive members.
  2. Elected Members
    All the elected members shall be Registered Members of the Association
  3. Office Bearers
  • President
  • Vice President
  • Secretary General
  • Joint Secretary
  • Treasurer
  1. Executive Members:10 No
  2. The office bearers shall be duly elected in the General House
  3. Duly elected president of the association shall be authorized to nominate the Ten Executive Members out of the registered members of the general body. 
  1. Term of Executive Committee :
    The term of the Executive Committee shall be three years from the date of assuming office and shall be reconstituted every third year. 
  1. Powers of the Executive Committee:

For the purpose of implementing the decisions taken during its tenure, the Committee shall be empowered to:

  1. create the required administrative infrastructure for the office of the Association at the Institute and/or at other locations,
  2. constitute various committees for the purpose of executing its responsibilities more efficiently, and
  3. exercise other powers as described in By-laws of the Association

 Appointment of Executive Committee:

  1. The General Body shall appoint all the Office Bearers of the Committee through elections, which shall be conducted as per the procedure laid down in the By-laws of the Association. 
  1. Amendment of Constitution and By-Laws:
    The Committee as well as any member of the General Body may propose amendments to the Constitution or By-Laws, which shall be decided as per procedure given in the By-laws of the Association.

 BY-LAWS


These By-Laws shall be called By-Laws of DAV Shimla , Alumni Association an independent society of alumni of DAV School Lakkar Bazar, Shimla.

  1. Interpretation:

In the interpretation of these By-Laws, unless there is anything inconsistent with the subject to context;

  1. "Alumni" mean those who are eligible to become members of the Association as provided in the Constitution,
  2. "Association" means Alumni Association DAV Shimla , an independent society of alumni of DAV Lakkar Bazar, Shimla registered on ---date----, vide certificate No. xxxxxxx under the Societies Registration act xxxxxxxx.
  3. "Committee" means the  Executive Committee as mentioned in Clause 8 of the Constitution,
  4. "Constitution" means Constitution of the Alumni Association DAV Shimla,
  5. "Financial Year" means the period commencing from 1st April and ending with 31st March of next year,
  6. "Funds of the Association" shall mean and include all investments, cash in banks, cash in hand and properties including movable and immovable belonging to the Association,
  7. "Honorary Member" means as defined in Clause 5 of the Constitution of the Association,
  8. "Institute" means DAV School Lakkar Bazar, Shimla,
  9. "Member of the General Body" includes Registered Members,
  10. "Office Bearers" includes the President, Vice Presidents, Secretary General, Joint Secretary and Treasurer,
  11. "Person" means and includes individuals, firms, societies, clubs, associations, corporations and incorporated bodies, and
  12. "Registered Member" means as defined in Clause 5 of the Constitution of the Association.
  1. Registerof Members:
  1. The Secretary General of Association shall maintain a register of all members of the Association in the form approved by the Committee. The register shall be kept open for inspection by all members of the Association and any person authorized by the Committee or as per provisions of the Societies and rules as applicable. The register shall also be hosted on the website of the Association with appropriate security checks.
  2. Updating of Register and Enrollment of Members – The Committee shall frame guidelines for updating of the register of members on a continuous basis.
  3. Notwithstanding the provision of the sub-By-Law 2.b. above, there shall be no updating of Register after the announcement of the schedule of elections. However, clerical errors would be allowed to be corrected with the orders of the Election Officer.
  1. General Body:

Meetings of General Body : A meeting of General Body of the Society may be ordinary or extraordinary. The Annual General Body Meeting (AGBM) of the Society shall be called the Ordinary General Body Meeting. All other General Body meetings shall be called Extraordinary General Body Meetings (EGBM).

    1. Notice Period – Notice of thirty days for any meeting of General Body, whether ordinary or extraordinary, shall be given to the members by postal service or courier service / Emails or SMS  at their contact details registered with the Association, specifying the place, date, time and agenda. The accidental omission to give or non-receipt of such a notice to a member shall not invalidate the proceedings of any General Body Meeting.
    2. Notice - Subject to the provisions given in these Rules, the date, time and place of the General Body Meeting shall be notified by the President or Secretary General under his signature. In case of e Email notice or SMS  emanating from the President or the Secretary General specifying the date, time and place of meeting shall be deemed to be signed by them.
    3. Decisions - A motion on any matter for decision in the Annual General Body Meeting (AGBM) or Extraordinary General Body Meeting (EGBM) shall deemed to have been passed by General Body if supported by a simple majority out of the members present in the AGBM/EGBM provided the quorum is complete. Notwithstanding this provision and any other By-law, if a motion relates amendment of Constitution or these By- Laws, it shall be decided in accordance with the provision of Clause 12 of the Constitution.
  1. Annual General Body Meeting (AGBM):
    1. Frequency of Meeting - The Annual General Body Meeting (AGBM) shall be held once in every year at such time and date as the Executive Committee shall determine.
    2. Business - The business of the Annual General Body Meeting (AGBM) shall be:
  1. To receive and to adopt the Association’s audited statement of accounts of the preceding year,
  2. To receive and approve annual report of the Association with or without amendment,
  3. To approve appointment of Auditors and terms and conditions of their appointment, and
  4. To transact any other business as proposed by the Committee.
  1. Venue - Unless otherwise decided by the Executive Committee, all AGBMs shall be held in the Institute.
  2. Quorum
  1. The quorum of Annual General Body Meeting (AGBM) shall be 30% Members of the General Body, personally present, among whom at least three office bearers and two executive members including Secretary General and Treasurer must be present.
  2. If the quorum is not complete, the meeting may be adjourned and reconvened at any time after a gap of half an hour, in which quorum shall be ten members personally present, among whom at least Secretary General and Treasurer must be present.
  • Even after adjournment, if the quorum is not complete, the meeting may be adjourned and reconvened next day, in which no quorum shall be needed, but Secretary General and Treasurer must be present, provided that if business relates to any subject other than specified in Clauses a),b) and c) of the By-Law 4 (ii) b, the President or Vice President and Secretary General must be present in the meeting. Any business relating to amendment in Constitution and these By-laws shall be decided in accordance with the provisions of Clause 13 of the Constituton.
  1. Extraordinary General Body Meeting (EGBM)
  1. Requisition to Convene -Extraordinary General Body Meeting (EGBM) may be convened by the Committee of its own motion or upon a requisition made in writing by not less than fifty members of the General Body. Such a requisition shall specify the purpose of the meeting and must be signed by all such members and shall be delivered at the Registered Office of the Association. Within a period of thirty days of the receipt of such a requisition, the Committee shall notify programme for EGBM specifying the agenda as per the requisition.
  2. President may Convene -For the purpose of taking decision of the General Body on a specific matter, the President may also convene Extraordinary meeting of the General Body.
  • Venue -The venue for holding the EGBM shall be decided by the Committee .
  1. Business -The business of Extraordinary General Body Meeting (EGBM) shall be confined to the specific matter(s) for which it has been called and no other matter shall become admissible for the discussion.
  2. Quorum
    1. The quorum of Extraordinary General Body Meeting (EGBM) shall be 30% the General Body, personally present, among whom at least three office bearers and two executive members including Secretary General and Treasurer must be present.
    2. If the quorum is not complete, the meeting may be adjourned and reconvened at any time after a gap of half an hour, in which quorum shall be ten members personally present, among whom at least Secretary General and Treasurer must be present.
    3. Even after adjournment, if the quorum is not complete, the meeting may be adjourned and reconvened next day, in which no quorum shall be needed, but President or Vice President and Secretary General must be present, provided that any business relating to amendment in Constitution and these By-laws shall be decided in accordance with the provisions of Clause 12 of the Constitution.
    4. Powers of Executive Committee:
      The Committee shall have full powers and authority to take decisions and action, which may be expedient for meeting the objectives of the Association, and in particulars the following:-
  3. To look after and manage the affairs including office of the Association,
  4. To manage and expend the funds of the Association in such manner as considered most beneficial for the purpose of realizing the objectives of the Association,
  5. To invest funds in scheduled banks and financial institutions,
  6. To raise funds, including accepting donations and subscription with or without any conditions, and frame guidelines for doing so,
  7. To prescribe and revise Membership fee,
  8. To approve annual budget,
  9. To approve annual audited statement of accounts, audit report and annual report of the previous year and present them before the Annual General Body Meeting (AGBM) for its approval,
  10. To recommend appointment of Auditors and their terms and conditions of their appointment for the approval in AGBM,
  11. To appoint staff for managing the affairs on such terms and conditions as may be considered necessary,
  12. To delegate powers to Office Bearers and other Members of the Committee,
  13. To accept resignation of a member of the Association,
  14. To accept resignation of any of the Office Bearer or other member, whether elected, nominated or ex-officio, of Committee,
  15. To create, support and promote Local Chapters of the Alumni Association in India and abroad,
  16. To acquire in the name of the Association by gift, purchase, exchange, lease on hire or otherwise any kind of land and building,
  17. To build, construct and maintain buildings of the Association,
  18. To collaborate with any association, society or institution having object similar to those of this Association or which may be useful in realizing the objectives of this Association,
  19. To participate and/or enter into contracts on behalf of the Association and to vary and rescind such contracts,
  20. To delegate any of the powers of the Committee to any officer or sub-committee or committee,
  21. To appoint any committee or sub-committee, consisting wholly or partly of members of the Association and may delegate any of its powers to such a committees or sub-committee and prescribe its terms of reference,
  22. To decide on criteria to identify “hour of need” for and procedure to help alumni in such “hour of need” to set up a committee of not less than seven members to take decision in this regard,
  23. To interpret the Constitution and By-laws, which shall be final and binding upon members,
  24. To nominate its representative(s), preferably member(s) on Pan DAV Alumni Associations across India and other such bodies,
  25. To function purely on charitable basis and to run the Association on ‘no profit no loss’ basis, and
  26. To take any other action in the interest of the fulfillment of the objectives of the Association.
  27. Appointment of Executive Committee:
    The General Body shall appoint all the Office Bearers through elections, which shall be conducted as per the procedure laid down in the By-laws of the Association. Executive members of the committee shall be nominated by the President.
  28. Duties of Office Bearers:
  29. President
  1. President shall be the Chief Executive of the Association. He shall convene and preside over the meetings of the Committee as well as the General Body and shall maintain or cause to maintain their minutes. In his absence, the Vice-President shall preside at the meeting General Body and the Committee and exercise all such powers. In the absence of the President and the Vice-President, the Secretary General shall preside at the meetings of General Body Meeting and the Committee and exercise all such powers.
  2. Subject to the provisions of the Constitution and By-Laws of the Association, he shall make announcements regarding meetings of General Body, elections and proposed amendments to the Constitution and By- Laws.
  3. In case of tie between members present in a meeting of General Body and Committee on any agenda or issue, the President or in his absence Vice President or any other person, who is presiding the meeting in his place, shall have the casting vote.
  4. Subject to any subsisting interpretation given by the Committee, the President or in his absence Vice President or any other person, who is presiding the meeting of General Body or Committee, shall have authority to interpret the Constitution and the Bye-Laws of the Association for the purpose of conducting the meeting and deciding the questions arising at such meeting.
  1. Vice President:

The Committee or the President may assign any responsibility to Vice President. In the absence of President, the Vice President shall preside over meetings of the General Body and the Committee and exercise all powers of the President. He shall also discharge the duties of the President during his absence.

  1. Secretary General
  2. The Secretary General shall look after the affairs of the Association under the supervision of the President.
  3. Secretary General shall be head of the Registered Office and Head Office of the Association. He shall maintain and keep or cause to be maintained and kept all records of the Association, including register of members, elections, minutes and agenda and all other records of the meetings of the General Body, Committee and committees and sub-committees constituted by General Body, Committee or President.
  • He shall act as liaison between the Association and the Institute on one hand and the Association and the Institute’s student body on the other. He shall also represent the Association in various bodies and meetings of the Institute.
  1. He shall do everything necessary to give effect to the resolutions passed and decisions taken by the General Body and Committee. He shall keep the President and the Committee apprised of the progress made in this respect from time to time.
  2. Jointly with President or Treasurer, sign all cheques.
  3. He shall also file all returns under the Societies registration Act, xxxx and rules made there-under and any other law mandating filing of returns.
  4. Joint Secretary

The Committee or the President may assign any responsibility to Joint Secretary. In the absence of Secretary General, the Joint Secretary shall assume the function of Secretary General and exercise all powers of the Secretary General. He shall also discharge the duties of the Secretary General during his absence. 

  1. Treasurer:

The Treasurer shall advise the Committee on financial matters, supervise all financial transactions and cause to maintain and supervise account records of the Association. In particular, he shall deal with or take action on the following:

  1. All financial transaction,
  2. Receipts and Expenditure of the Association,
  • Jointly with President/Secretary General, sign all cheques,
  1. Collection of grants and donations received by the Association,
  2. Compilation of Statements of Accounts,
  3. Audit of accounts and making all records available for the scrutiny, to the auditor,
  • Presenting Annual Accounts and Audit Report before the Committee and in the Annual General Body (AGBM),
  • Ensure that all accounts books are maintained properly and are up to date,
  1. Make investment by way fixed deposits and security in banks in consultation with Secretary General,
  2. Filing in consultation with Secretary General, returns under the Income Tax Act, Foreign Exchange regulation Act and any other prevailing law,
  3. Ensure that all the due payments are made to the Association and issue all necessary receipts, and
  • Keep the Committee informed of the financial condition of the Association.
  1. Management of Funds:
  2. All investments of the funds of the Association, including receipts of deposit and all deeds and documents relating to any of the properties of the Association, shall be kept for safe custody with the Secretary General or with a bank as approved by the Committee.
  3. Subject to the conditions, if any, the Secretary General and Treasurer shall deal with and dispose of all properties, whether movable or immovable, and the income thereof in accordance with the direction of the Committee evidenced by a resolution and not otherwise.
  • Subject to the approval of the Committee evidenced by a resolution thereof, all documents whether relating to any immovable or movable property, whether made over to the Association or belonging to the Association including Agreements, Conveyances, Mortgages, Deeds of gifts or leases shall be in the name of the Association and executed by the Secretary General or any other Office Bearer authorized by the Committee.
  1. The Office Bearers shall be respectively chargeable only for such properties, money, funds, securities, or any other property as they shall respectively receive notwithstanding their signing any receipt for the sake of conformity and shall be answerable and accountable only for their own acts and defaults and not for those of any other members or any other banker, broker, auctioneer, agent or person with whom or into whose hands the money or securities of the Association may be deposited, for the insufficiency or deficiency or any funds or securities and for any other loss under the same, except when it happens through their own dishonesty or willful default respectively.
  2. None of Office Bearers and Members of the Committee shall be entitled to stipend, salary and pay from the Association. However, they shall be entitled to reimburse themselves or pay and discharge out of the Funds of the Association expenses incurred and payment made by them in or about execution of the objectives of the Association or in relation thereto with the approval of the President.
  3. Audit of Accounts -
    Auditors shall present their report to the Committee, who shall place the same with its report in the Annual General Body Meeting (AGBM) for the consideration and approval of the General Body in accordance with By-Law 3.
  4. Bank Account -
    The Association shall open account(s) in scheduled bank(s) as decided by the Committee. The bank account(s) shall be operated jointly by at least two officials between President, Treasurer and Secretary General. The bank(s) shall be authorized to honour all cheques, bills, drafts etc. presented before them and to act upon their direction.
  5. Meeting of Executive Committee:
  6. The Committee shall meet as often as required, but at least once in every three months by giving a notice of at least ten days through SMS or email to all members of the Committee at their addresses available with the Association. A shorter notice shall be valid if agreed upon by President.
  7. The notice and agenda for holding meeting of the Committee shall be issued by the Secretary General after obtaining the consent of the President or in the absence of the Secretary General, by the President.
  • The quorum at any meeting of the Committee shall be minimum five members among whom President or Vice President and Secretary General shall be present. If the quorum is not complete in any meeting, next meeting may be convened at any time, in which quorum shall be three members personally present, among whom President or Vice President and Secretary General must be present.
  1. Note:
    1. The personal presence means presence at the venue in persons, over Voice on Internet Protocol, telephonic conference call or any such reliable system approved by the Committee.
    2. Meeting by Circulation – For an urgent matter, decision can also be taken by circulating an agenda amongst the members of the Committee by the Secretary General after obtaining approval of the President or President himself.
    3. Election of Office Bearers of The Committee:
  1. General
    1. All the elected posts of the new Executive Committee shall be filled by elections in the General Body every third year.
    2. Every registered member of General Body shall be eligible to be elected as office bearer and to be nominated as executive member subject to the conditions specified in Clause 8 of the Constitution.
    3. Every registered member of the General Body shall have one vote for each post. Vote by proxy is in no case permitted.
    4. A member shall not be eligible to hold the same position in the Committee for more than two terms.
    5. Every member of the General Body shall have the right to cast only one vote for each post, and to propose and second only one candidate for each of the elected positions of the Executive Committee.
    6. Election Officer - On behalf of the General Body, elections shall be conducted by an Election Officer, appointed by the outgoing Committee at least 90 days in advance and not earlier than 100 days of the expiry of its term. The Election Officer who being a registered member shall NOT be a member of the Executive Committee.
    7. While taking action as per Clause 13 (i)(f) above, the Committee shall also convene Annual General Body Meeting or Extraordinary Meeting of General Body to obtain and adopt the election results and announce the names of elected members of the Committee for the next term.
    8. Interpretations of all the deadlines will be as per the General Clauses Act, under the Societies Registration act xxxxxxxx.

 

  1. Conduct of Elections
    1. The Election Officer shall be responsible for receipt of nominations, acceptance of withdrawals, scrutiny of nominations, hearing of objections against nominations, actual conducting of elections and announcement of election results in the meeting of General Body.
    2. Within thirty days of his appointment, the Election Officer shall notify the schedule of elections, which shall include the dates and times of following:

 

  1. Receipt of nominations in form as approved by Committee.
  2. Publication of all the nominations,
  • Filing objections against the nominations and scrutiny thereof,
  1. Decision on objections,
  2. Publication of valid nominations,
  3. Withdrawal of nominations,
  • Publication of final list of contesting candidates,
  • Voting by way of secret / open ballot at the discretion of the Election Officer.
  1. Postal ballot and secured web portal may be considered by the Election Officer if the facilities exist.
  2. Counting of votes, and
  3. Announcement of results.
    1. Nominations:
  1. Nominations shall be invited at least forty five days in advance of the General Body Meeting, by a general circular to all members and Local Chapters and by hosting it on the Association’s website.
  2. Every nomination shall be required to be duly proposed by at least one member of the General Body and seconded by any member of the General Body other than the proposers. Each nomination shall have the consent of the nominee.
  • No member shall nominate more than one candidate for the same post. No member shall second more than one candidate for the same post. No member, who nominates a candidate for a post, shall second another candidate for the same post. No member, who seconds a candidate, shall nominate another candidate for the same post. In case of any violation, the first entry shall be considered valid.
    1. List of Nominations, Scrutiny, Objections, Withdrawal and Final List of Contesting Candidates:
  1. Immediately next day after the closing date and time of the nominations, the Election Officer shall publish post-wise lists of all nominations for the information of the General Body and invite by giving two days, objections against validity of nominations.
  2. Two days after the expiry of time for filing objections to nominations, the Election Officer shall scrutinize all nominations and decide all the objections and notify the names of candidates, whose nominations have been found to be valid and publish the same for the information of all the candidates and the General Body. Before taking a decision on the objections, the Election Officer shall give one day notice to the candidate against whom objection has been received, to explain his position. After taking the decision, the Election Officer shall give two days to valid candidates for withdrawal of their nominations.
  • Immediately thereafter, he shall publish the final list of contesting candidates.
  1. If no valid nominations are received for a post,
    1. Nomination may be made in the General Body meeting overriding the Clauses 13 d i, ii & iii above.
    2. The new Executive Committee is empowered to nominate a registered member with the member’s consent.
    1. Modes of Voting: Votes shall be polled in the following manner: 
  1. Voting by way of secret / open ballot at the discretion of the Election Officer,
  2. Voting through ‘web portal with appropriate security measures’ and postal voting (if the proper arrangement exists) at the discretion of Election Officer.

 One Chance to Vote: Member shall get only one chance to vote and he may cast only one vote for each post. He may cast vote for any number of posts 

    1. Counting of Votes Polled and Declaration of Results: The counting of votes polled shall be done by the Election Officer in the following manner:
  1. Counting of votes polled by secret ballot shall be done immediately after the close of the in person voting in the presence of the committee members and the candidates or their authorized representatives present in the General Body Meeting.
  2. In case the Postal ballot and Web voting is in place, the procedure shall be as follows in addition to clause g I above:
    • Thereafter, the Election Officer shall count postal ballots in the GBM by opening the sealed cover.
    • Thereafter, the Election Officer shall count the votes polled through web portal with appropriate security measures.
    • After counting of web based votes polled, the Election Officer shall compile the result and announce them in the GBM. The result will be finally submitted in writing to the Secretary General. The Secretary General shall formally announce them as resolution in the General Body Meeting and shall be adopted as such. The Election Officer shall submit a report on the elections to the Secretary General within a day thereafter.
  1. Schedule of Voting:Web polling shall be started not earlier than 15 days after the publication of final list of contesting candidates and end not earlier than 15 days thereafter. The web polling shall stop immediately before the start of voting through secret ballot.
  2. Model Code of Conduct for Candidates during Elections

After the announcement of the Election Schedule by the Election Officer, all the powers of the Board shall cease to exist. Only normal executive functions and time bound matters shall be handled by Secretary General and Treasurer. In extraordinary situations, the Committee can exercise its power in consultation with and after approval from Election officer. 

  1. Redress of Election Complaints: The Committee shall set up a committee of three persons of impeccable integrity and impartiality in consultation with Election Officer immediately after the announcement of Election Officer to hear complaints and representations from the candidates and other members of the General Body and issue advice to the Election Officer or a candidate or any other person connected with elections, as deemed appropriate. They should be employees of the Institute and not below the rank Associate Professor and should not be member of the Association.
  2. Un-Filled Posts: If any of the post of Office Bearer is not filled up during elections, the incoming Committee shall be competent to nominate a member of the General Body subject to fulfilling conditions of Clause 8 of the Constitution.
  1. Resignation by Members of Committee:
    A member of the Committee may tender resignation to the President or Secretary General which shall be placed before the Committee in its meeting, who shall be competent to take decision in the matter. As soon resignation is accepted, the concerned member shall cease to hold office.
  2. Office Bearer / Committee Member Position Falling Vacant:
  1. If office of any Officer Bearers other than that of President and nominated Committee Member falls vacant after it has been filled, the Committee shall be competent to make appointment against the vacancy subject to the conditions specified in Clause 8 of the Constitution of the Association.
  2. However, in case of office of President falling vacant due to any reason the Vice President, shall be appointed as President for the remainder of the term by the Executive Committee. The office of the Vice- President so falling vacant shall be filled up out of the members of the Committee. The resultant office of Member that has fallen vacant shall be filled by the Committee.
  1. Disqualification of Members:

                In case any member acts in contravention of the aims and objectives of the association or is observed to be having political aspirations by using the platform of the association or is found to be lacking in sense of brotherhood towards the alumni, the Committee shall recommend to the General Body  for his disqualification to be the registered member of the association. General body shall decide the expulsion by simple majority. 

  1. Amendment in Constitution and By-Laws of Association:
  1. Any amendment in Constitution and/or By-Laws of the Association shall be made by General Body in its Extraordinary General Body Meeting (EGBM) or in its Annual General Body Meeting (AGBM), convened in accordance with By-Law5, if Committee proposes such amendment. Notwithstanding provision of any By-Law, amendment to Constitution and/or By-Laws shall require voting by minimum of 30% of the registered members and the motion shall deem to be passed if supported by a simple majority. In addition to voting by members present in the Extraordinary General Body Meeting (EGBM) or the Annual General Body Meeting (AGBM), a voting by the General Body of alumni shall be done through web portal with appropriate security measures.
  2. Notwithstanding the provisions of above By-Law (i), the Executive Committee may provisionally amend any of the By-Laws, effective immediately upon approval by at least two-third of the votes cast by the members in its meeting in which quorum shall be nine members. However, the provisional amendment should be brought to the General Body in accordance with the By-Law (i) above for approval or ratification by General Body within six months and before the end of the term of the Committee. All provisional amendments of By-Laws shall be notified to members of the general body immediately upon the decision of the Executive Committee.
  3. Dissolution:
  4. Not less than two-third of the members of General Body in Extraordinary General Body Meeting (EGBM) shall determine whether the Association be dissolved, forthwith or at any further time agreed upon.
  1. If on the dissolution of the Association, there remains after the satisfaction of its debts and liabilities, any property orfunds whatsoever, the same shall not be paid or distributed among the members of the Association or any of them but shall be given to a similar Association of the alumni of the Institute or the Institute, if there is no Association in existence.
  2. Indemnity:
    Every member of the Committee shall be indemnified out offunds of the Association against all losses and expenses incurred in the bonafide discharge of his/her duties, except when it happens through his/her own willful neglect or dishonesty or malafide intention while discharging his/her duties or action resulting from willful disobedience of the law, bad faith or gross negligence.


No member shall have more than one vote at any of the meetings of the Association or its committee or sub-committee. However, in the meeting of the General Body, Committee or any committee or sub-committee, the President or Chairman shall have a casting vote.


An Office Bearer, Elected Member, Nominated Member and Ex-officio Member of the Committee shall be deemed to have vacated office if he/she is adjudicated or adjudged insolvent or is convicted by a court of law in any country for any offence involving moral turpitude or becomes of unsound mind or physically unfit or unable to act as such. The office so fallen vacant shall be filled up in accordance with By-Law14.


In case of any dispute arising between the Association and the other party, the provisions of Arbitration Act shall apply.

  1. Application of Act –
    The provisions of the SocietiesRegistration Act, xxxx and rules made there under, as amended from time to time, shall apply to this Association.

These By-Laws shall come in effect soon after it is approved by the General Body and notified by the Secretary General. However, the existing Executive Committee shall continue to function till its term is over.

  1. Certificate -
    Certified that this is the correct copy of the By-Laws of the Society.